Liberty High School Athletic Boosters Monthly Meeting

December 4, 2019

Attendance:

                        Present:         

                        Cathy Chinault, President

Dean Spahr, Athletic & Activities Director

Rose Bryant, Vice President

Lisa Hord, Treasurer

Jen Robinson, Secretary

Melissa Woodson-Hamilton, Assistant Public Relations (Football parent rep)

Carolyn Leach, Concessions Ordering & Inventory (Baseball parent rep)

Kim Bailey, Volunteer Coordinator (Softball parent rep)

Crystal Utterback, Volunteer Coordinator (Boys’ Lacrosse parent rep)

Joanna Reynolds, Shopper (Field Hockey parent Rep)

Dawn Jeckell, Membership Coordinator

Michelle Clark – After Prom Coordinator

Not Present:

Jenn Corbin, Member-at-Large

Crystal Utterback, Volunteer Coordinator

April Hines - Field Hockey Parent – Excused due to Field Hockey game at Kettle Run

Bridget Crane – Basketball Parent Rep?

Jeff Leach, Concessions Ordering & Inventory

Also Present: 

                        Helene Leigh – Track Indoor/Outdoor

                        Yemisi Akinyemi – Cheer parent rep

                        Pam Estes – Cheer parent rep

                        Sari Tochey – Baseball parent rep

                        Amy Lacey – Girls’ Lacrosse

                        Travis Buzzo - Football

AGENDA

6:30     Welcome and Call to Order: Cathy Chinault

6:35     Activities Director Report: Dean Spahr

• Winter sports have started
• Winter Track at Culpeper High School tonight
• Basketball Friday 12/06/19, Academic Team 12/05/19
• Parent volunteer request email sent to the winter coaches
• Dean is still working on items for After Prom
• Stuff the Bus - 5000 items were collected (close to 3000 pounds) LHS has won the past 2 years
• Friday 12/20/19 there will be a Triple Header against Sherando – Concession table will be relocated near the gym to cut back on traffic near the auditorium (due to a Drama having a performance)

6:40     Treasurer’s Report:  Lisa Hord

• Reports were emailed to Officers. She discussed the reports she emailed.   
• Total Balance = $27,815.81, Net Income $4,083.71
• 50/50 made approximately $929.00
• Booster Bingo did well.  Currently made $3,600 - $300 prize drawing went to the Marching Band
• If anyone would like a copy of the Financial report, email Lisa Hord

6:45     Officer updates:  Cathy, Rose, Jen, Lisa

• Cathy reported. Scholarship application – it is now 10 hours for Community Service hours required for eligibility – 5 hours directly from Booster related events and 5 hours can be from any other community volunteer event
• Cathy is taking the application to the Guidance office tomorrow
• Hall of Fame 2020 – Last Home Game of next season.  By Monday, the nomination application will be out on Social Media
• Teacher Appreciation – Boosters would like to sponsor a breakfast.  Date was given to us for 12/16/19.  All items will be donated and brought in that morning.
• A collection is being taken for a Hygiene Closet.  Tiffany Davenport is heading this drive.  There will be a box placed at the concession stand during basketball season

6:50     Membership Update:  Dawn Jeckell

• Dawn was not present, but nothing has changed for membership

6:55     Concessions Update:  Carolyn Leach / Joanna Reynolds

• Drinks will be expiring in December. Everyone should pull from the left for drink
• Chicken patties will not be purchased from Grioli’s due to cost for the winter season.
• Another Air Fryer was purchased to be used at the indoor concession stand now

7:05     Volunteer Update:  Kim/Crystal

• Kimberly Bailey was present to report
• Email for Sign up genius search is lhsboostervolunteers@gmail.com
• The schedule is on Sign up Genius
• Cathy has sent out the link to Dean and Dean sent it out to all of the coaches

7:10     After-Prom – Michelle Clark

• Michelle reported. 
• $929 collected from 50/50 raffles (thank you to the help from a couple of parents filling in)
• The Vendor Fair – February 1, 2020. There are currently 85 vendors signed up. Half have paid.  The last date to pay is January 1, 2020 – projected profit is approximately $4300
• Currently there is approximately $1200 cash donations right now, Wegmans is donating the food for the cookout, except the hamburgers and hotdogs.  Waiting on a response from Dean to see if the cafeteria can be used for this.
• Cathy and Rose went shopping on Black Friday for door prizes and saved approximately $1000 by purchasing them. 
• Still planning what “field day” events will be happening at After Prom
• Need to figure out which door prizes are going to seniors and which are going to juniors – Door prizes are only going to LHS Juniors and Seniors, but no guests

7:15     Fundraising Update

• The Golf Tournament – Postponed until Spring – this will be revisited in the winter – most likely on a Saturday in the Spring
• Bingo – November 23 - $3,600 profit (after expenses) but still waiting a few checks to comes in
• Car Show – May 9^th, 2020   
• Spring Bingo – the date is now set for March 7, 2020

7:15     Public Relations:  Jen Robinson/Melissa

• Steve Lewis is doing 2 Hype videos for the girls’ games and 2 for the boys’
• Still looking for people to go live.  ? Thomas is going to be a new “live” person on facebook at the basketball games

7:20     Merchandise Update:  Rose Bryant

• Rose reported.  The site has made $3,052 as of current date. 
• Working out details for more options for picking up items.
• New items added:  Hooded T-shirts, Long-sleeve V-neck T-shirts.
• Rose is looking to get more student involvement on the designs for new merchandise.

7:30     New Business

• There was no new business to discuss tonight        

Respectfully submitted by Jen Robinson, Secretary