Joanna Reynolds, Shopper (Field Hockey parent Rep)
Michelle Clark – After Prom Coordinator
Melissa Woodson-Hamilton, Assistant Public Relations (Football parent rep)
Dawn Jeckell, Membership Coordinator – unable to join due to
Rose Bryant, Vice President – unable to join due to work
The meeting was held via Zoom conference, so this was not tracked
This meeting was rescheduled from Wednesday 04/01/2020 due to Pandemic
Welcome and Call to Order: Cathy Chinault
Board Members Only this meeting. We will have another virtual meeting next month and decide on how we will handle others joining.
Activities Director Report: Dean Spahr
Dean set the meeting up via Zoom
Access to the school is completely shut-off with the exception of 04/16/20 to hand out computers
Treasurer’s Report: Lisa Hord
Reports are not yet ready as of yet but will have them ready by the weekend
The balance in the account is $42,484.32 as of current date.
The only bills left to pay are Pepsi and Griolis
Officer updates: Cathy, Rose, Jen, Lisa
Hall of Fame 2020 – Last Home Game of next season. Deadline was extended to May 31, 2020
Teams still eligible for the end of year $$$ is still the same as of March 2020. Due to the pandemic the cut-off date is the March 11, 2020. April and May 2020 will not count since we can’t have a meeting for it.
Student Design Contest will now have to be post-poned for this fall season
Scholarship Deadline is extended to May 1, 2020 – currently there are 6 scholarship applications received
Nominations so far this month
President – Caroline Leach nominated Cathy Chinault
Vice President – Michelle nominated Rose Bryant
Secretary – Joanna Reynolds nominated Jen Robinson
Treasurer – Lisa Hord nominated Dawn Jeckell
After-Prom – Michelle Clark
There is nothing new to report at this time.
Dean reported everything is on hold. Statewide we can’t do anything until June 10, 2020
Suggestion made for the Seniors to receive all of the prizes this year if there has to be an alternative activity
Hopefully will know more at the May meeting
Car Show – May 9th, 2020 – must be rescheduled due to the closures
Would like to do it as a “Back to School” themed fundraiser, sometime in August
Dawn suggested a Mystery Dinner Theaters – the cost is about $800 for the company to come in to do this. It was suggested that the Drama club/Theater department organize the Theme and storyline. If so then a donation could be made to them
Public Relations: Jen Robinson/Melissa
The counseling office asked for us to do a live Facebook feed for the announcement of the Scholarship recipients
Nothing else new to report at this time
Cathy discussed adding new positions to the Board for next year
Fundraising/Community Support –
Student Representative – this could be a group of students with an alternate person attending each meeting
· Senior packages – since there is no school, a suggestion was made to do the yard signs and a pendant. This can all be purchased online and delivered contactless. Dean is going to reach out to Administration and will let us know.