Liberty High School Athletic Boosters Monthly Meeting

November 6, 2019

Attendance:

                        Present:         

                        Cathy Chinault, President

Dean Spahr, Athletic & Activities Director

Rose Bryant, Vice President

Lisa Hord, Treasurer

Jen Robinson, Secretary

Melissa Woodson-Hamilton, Assistant Public Relations (Football parent rep)

Carolyn Leach, Concessions Ordering & Inventory (Baseball parent rep)

Kim Bailey, Volunteer Coordinator (Softball parent rep)

Crystal Utterback, Volunteer Coordinator (Boys’ Lacrosse parent rep)

Joanna Reynolds, Shopper (Field Hockey parent Rep)

Dawn Jeckell, Membership Coordinator

Michelle Clark – After Prom Coordinator

Not Present:

Jenn Corbin, Member-at-Large

Crystal Utterback, Volunteer Coordinator

April Hines - Field Hockey Parent – Excused due to Field Hockey game at Kettle Run

Bridget Crane – Basketball Parent Rep?

Jeff Leach, Concessions Ordering & Inventory

Also Present: 

                        Helene Leigh – Track Indoor/Outdoor

                        Yemisi Akinyemi – Cheer parent rep

                        Pam Estes – Cheer parent rep

                        Sari Tochey – Baseball parent rep

                        Amy Lacey – Girls’ Lacrosse

                        Travis Buzzo - Football

AGENDA

6:30     Welcome and Call to Order: Cathy Chinault

6:35     Activities Director Report: Dean Spahr

• Hall of Fame was successful and Mr Cox was pleased with the new layout
• Coach Leigh – reported on “Stuff the Bus” – competition with all the county schools to help donations to the local food bank.  November 15^th is the last date.  LHS won the county in numbers and weight. 
• Boosters voted to donate $100
• Regional Golf appearance; Cheer was 1^st in the District Mini, 3^rd in Regionals; Field Hockey team is still undefeated and going for a regional title; Football is still undefeated, the Theater group just won a regional title.
• Meet the Coaches Night still has not been set but most likely the week of November 18^th.
• Yard Signs – Boosters would like to do the signs again in the Spring for Graduation and Senior Activities.  Dean is going to check with

6:40     Treasurer’s Report:  Lisa Hord

• Reports were emailed to Officers. She discussed the reports she emailed.   
• Total Balance = $23,732.10, Net Income $11,267.89
• If in Concessions – Booster Member tickets are 5 for $20; also exchange $10 cash for a roll of quarters
• If anyone would like a copy of the financial reports, then please email Lisa Hord directly and she will send them

6:45     Officer updates:  Cathy, Rose, Jen, Lisa

• Cathy reported. Scholarship application – there are 12 hours of Booster related Community Service Activity.  The Varsity Cheerleaders have already signed up to work basketball games to get their hours.
• Discussion regarding the Community Service hours will continue with the Officers and be finalized by the December meeting.
• Once the Application is sent to the Guidance office then it will be posted on social media.
• Hall of Fame – a plaque was shown, which will be hung up on the wall; the inductee was given a certificate to take with them; a letter from Mr. Cox was read, thanking the Boosters for the Hall of Fame.
• The Hall of Fame will fall on the last home game of every season

6:50     Membership Update:  Dawn Jeckell

• Dawn bought an accordion file that will be stored in the concession stand to house Membership Cards for anyone that needs to pick it up

6:55     Concessions Update:  Carolyn Leach / Joanna Reynolds

• Funnel Fries and Walking Tacos have been a major hit. Along with the Freedom Fries
• The burners have helped to keep water hot and allowed the group to keep up with all of the hot chocolate orders

7:05     Volunteer Update:  Kim/Crystal

• Email for Sign up genius search is lhsboostervolunteers@gmail.com
• Kim and Crystal are working on getting the Winter Schedule Sign-up made

7:10     After-Prom – Michelle Clark

• Michelle reported. 
• $767 from 50/50 raffles
• The Vendor Fair – February 1, 2020. There are currently 50 vendors signed up. 
• Still looking for donations from local businesses.  There was a $250 donation, Warrenton Toyota donated $500.
• It’s projected to cost $15,000

7:15     Fundraising Update

• The Golf Tournament – Postponed until Spring – this will be revisited in the winter – most likely on a Saturday in the Spring
• Bingo – November 23 – heavier snacks for concessions (fries, chicken tenders, etc)
• Rose will send an email out requesting donations for the Bingo event, as well as requesting the Booster volunteers
• Car Show – May 9^th – Flyers are already
• Yard Signs – made almost $500 profit – looking to do this again in the Spring

7:15     Public Relations:  Jen Robinson/Melissa

• Melissa mentioned having “Booster T-shirts” made to make it easier to spot Booster members at games

7:20     Merchandise Update:  Rose Bryant

• Rose reported.  The site has made $3,052 as of current date. 
• Working out details for more options for picking up items.
• New items added:  Hooded T-shirts, Long-sleeve V-neck T-shirts.
• Rose is looking to get more student involvement on the designs for new merchandise.

7:30     New Business

• There was no new business to discuss tonight.

Next meeting date is December4, 2019.       

Respectfully submitted by Jen Robinson, Secretary